• Senior Manager, Payroll and Benefits

    Job Locations US-FL-Doral
    ID
    2019-1105
    Category
    Human Resources
    Type
    Full-Time
  • Company Overview

    A vibrant company culture founded on the pillars of family, gratitude, and service. A portfolio of international brands dedicated to innovation in the personal beauty industry. A diverse team of talented professionals, united in their vision of achievement and growth. Welcome to Alcora.
     
    Built upon the foundation of four brands united in purpose—L’EUDINE Global, MONAT, Project Beauty and B&R Products, Inc.—Alcora is perfectly positioned to lead the beauty and wellness industries in Latin America, North America, and beyond for decades to come. With its headquarters and manufacturing facilities located in the spectacular city of Miami, Alcora boasts an energetic, exciting corporate culture and a family of passionate professionals who thrive on the pursuit of excellence.
     
    Some of the employee benefits we offer in Alcora are:
     
    *100% paid medical, vision, and dental coverage for employees
    *Paid time Off                           
    *Paid holidays
    *Matching 401k                
    *Relocation assistance
    *Free Gym Membership

    Job Summary

    The Senior Manager, Payroll and Benefits is responsible for performing functions for the payroll and benefits activities within the company.  The role develops, implements, continuously assesses and improves processes and outcomes to ensure the efficient administration and management of payroll and group insurance benefits.  Primary objective is to reduce and maintain the cost of benefits, while enhancing the employee value proposition and employee experience.  The role will also have the responsibility of Human Resources Information Systems including data set up, maintenance and data reporting for insights and decisions.

    Responsibilities

    • Supervises the preparation of bi-weekly and year-end payroll processes consistent with laws as well as company policies and procedures. This includes
      • Audit of payroll information before, during, and after processing to ensure that all information in the HRIS/Payroll system and on the paychecks is accurate
      • Takes appropriate action to correct any errors
      • Creates and prepares audit and ad-hoc reports to verify data integrity
      • Identifies, troubleshoots errors, and communicates issues and concerns with executive team
      • Ensures that all payroll wages and taxes are in balance every quarter to guarantee accurate tax filings and a timely production of W2 forms at year-end;
    • Works with HRIS/Payroll Vendor to ensure legislatively required payroll tax are updated to the Payroll system. Ensure changes are properly tested and migrated successfully into production
    • Performs the monthly close and GL reconciliation process; Compiles, prepares and analyzes monthly payroll account reconciliation to the General Ledger which includes identifying outstanding balances from general ledger variances, preparing and validating payroll accruals, validating account mapping from payroll system to the accounting interface, ensuring payroll taxes are properly reported, booked in the GL and paid and researching and resolving inquiries
    • Prepares quarterly 941 filings as well as the compilation of all the required elements to generate accurate W-2s and W-2Cs
    • Drives process improvements to deliver greater efficiency across payroll operations and systems working with internal team members, and vendors to implement
    • Thoroughly reviews critical data and develops appropriate audits and monitors completion to ensure accurate payroll information is maintained at all times.
    • Provides customer service/support to all locations including required reporting for analysis of payroll expenses and other employee related Payroll and tax inquiries
    • Monitors all compliance with regulatory requirements related to compensation, taxation, and garnishments
    • Participates in internal and external audits, as requested
    • Maintains employee confidence and protects payroll operations by keeping information confidential.
    • Supervises the 401k/RRSP employer matches processing, 401k non-discrimination testing and annual audit reviews.
    • Prepare relevant weekly, monthly, quarterly and year-end reports.

    Benefits Management and Administration

    • Supervises the benefit reconciliation process between ADP and Group Insurance Carriers to insure the right deductions and benefits are in place.
    • Communicates the benefits provided at Alcora Corporation, including the annual total rewards communication statements, ongoing benefit communication of benefits during talent acquisition and onboarding and to employees as needed to insure a full understanding of the benefits provided.
    • Manages the cost of the overall benefit packages, insuring that the appropriate actions are taken to reduce or maintain the cost and value of the overall benefits package.
    • Leads the design and execution of a Wellness Strategy for the purpose of reducing or maintaining our overall group insurance costs.

    HRIS

    • Evaluates and implements the right HRIS data nomenclature for the HRIS system.
    • Prepares and distributes HR Reports and HR Data insights to help the organization and the HR department understand current people and organizational issues that help increase people and organizational effectiveness.

    Others

    • Perform other duties as assigned

    Qualifications

    EDUCATION, EXPERIENCE AND SKILLS

    • BS/BA in human resources, finance, or business preferred
    • 5-7 years of payroll, benefits and HRIS professional including experience working in a regional/global environment.  ADP WorkforceNow Payroll experience preferred
    • Excellent computer skills; experience in payroll software and Microsoft Office Suite
    • Proven success in leading projects.
    • Knowledge of accounting principles and practices.
    • Strong analytical and problem resolution skills.
    • Ability to collaborate, consult and partner with all levels and work well in a team environment
    • Excellent communications (verbal and written).
    • Strong working knowledge of applicable US federal, state and local rules and laws and broad knowledge of global compliance needs.
    • Ability to maintain a high level of confidentiality; strong knowledge of data privacy
    • Ability and comfort of working in a fast paced and rapidly growing environment

    CERTIFICATIONS:  CPP (Certified Payroll Professional) designation preferred